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Current available jobs in Administration/General Management:


» Event Operations Intern, Barclays ATP World Tour Finals - ATP Tour, Inc. (London, LO)
» Coordinator, Pro-Circuit - National Campus (Lake Nona, FL)
» Events Coordinator - National Campus (Lake Nona, FL)
» Coordinator, Adult Team Play - National Campus (Lake Nona, FL)



Administration/General Management: Administrative/Executive Assistant
Event Operations Intern, Barclays ATP World Tour Finals - ATP Tour, Inc. (London, LO)

Background:
The Barclays ATP World Tour Finals is the year-end climax to the men's professional tennis season, featuring only the world's best eight qualified singles players and doubles teams as they battle it out for the last title of the season. Played using a round-robin format, each player plays three matches as they compete for a berth in the knockout semi-finals and beyond. The prestigious tournament has been contested in major cities around the world with a rich history dating back to the birth of The Masters in 1970 in Tokyo. Since 2000 the event has taken place in cities such as Lisbon, Sydney, and Shanghai.   The Barclays ATP World Tour Finals has welcomed more than 1.75 million fans to The O2 arena over the past seven years, establishing itself as the biggest indoor tennis tournament in the world since moving to London in 2009.

Role description:

To assist the event operations team with general administration duties. 

Key Relationships:

The individual will need to develop and maintain good relationships with the Tournament team, venue teams and contractors.

Responsibilities:

·        Managing temporary staff applications and arranging interviews

·        Collating health and safety documents from contractors

·        Arranging meetings and taking minutes

·        Assisting the accreditation team with applications and printing

·        Assisting the Logistics Manager with parking and vehicle access requirements

·        Managing the event office whilst on-site and liaising with contractors

·        Managing congestion charge requirements for the fleet of cars used during the tournament

·        Arranging mobile telephones for all international staff

·        Managing crew catering requirements and vouchers

·        Other requirements as deemed necessary

 Skills:  

·        Excellent customer service skills involving face to face communication

·        Helpful, efficient and hard-working attitude

·        Must have good computer skills including MS Office applications (Word, Excel plus effective use of the internet)

·        Ability to focus and multi-task in a noisy environment

·        Good attention to detail

·        Positive attitude

Contract dates:

Monday 19th September 2016 – Friday 25th November 2016

Including weekends of 12th and 13th November and 19th and 20th November 2016

Location:

The Barclays ATP World Tour Finals event team is based at the ATP Executives Offices at the ATP offices in West London.  The Barclays ATP World Tour Finals event is held at The O2

Interview dates: Monday 8th and Thursday 11th August, 2016.

Note: When you apply for this job online, you will be required to answer the following questions:

1. Are you eligible to work in the United Kingdom?


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Administration/General Management: Administrative/Executive Assistant
Coordinator, Pro-Circuit - National Campus (Lake Nona, FL)

Support Pro Circuit Senior Manager in managing assigned events among 90+ tournaments.

  • Produce tournament information sheets and Completion of Sanction Applications for ATP and ITF.
  • Generate contracts for assigned tournaments.
  • Coordinate mailings of all Pro Circuit marketing tools, contracts, and post tournament reports.
  • Maintain tournament information database.
  • Process tournament orders such as balls, ball person uniforms and programs.
  • Administer Community Involvement Grants
  • Responsible for updating & maintaining tournament information on the USTA Pro Circuit Website pertaining to the assigned tournaments.
  • Maintain and organize photo database.
  • Calculate and maintain Pro Circuit event statistics.
  • Communicate frequently with players, parents and coaches regarding tournament information, general circuit inquiries, and the clarification of entry system procedures.
  • Respond to and investigate NCAA amateur status inquiries. 
  • Help Organize year-end Tournament Review meeting.
  • Assist in the production of Pro Circuit Newsletter and annual Recap Report.
  • Assist with all preparations for the annual Tournament Director’s Workshop, before, during and after the conference.
  • Preparation for various USTA meetings.
  • Other duties as assigned by the Director or Senior Manager.

US OPEN related:  Player Registration

  • Member of US Open Player Registration team, registering players into the event
  • Assist with Player Registration preparations

Service player requests

  • Knowledge of Word, Windows, Access, Excel required.

Position is considered non-exempt.


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Administration/General Management: Administrative/Executive Assistant
Events Coordinator - National Campus (Lake Nona, FL)

Coordinate tournament operations for assigned events and tournaments at the USTA National Campus

  • Serve as the key point of contact for Section tournament/event hosts to ensure a high standard of operation
  • Assist Director and Manager with the creation of policies and procedures for events/tournaments
  • Work in a cross-functional manner to ensure that court set-up/needs are communicated to Facilities Operations team
  • Participate in weekly meetings with internal stakeholders to communicate the event/tournament needs to all staff
  • Assist Director with training program for all event staff
  • Work collaboratively with other members of event team to make decisions on tournament operations (# of courts needed, which courts are assigned)
  • Facilitate the creation of reports for assigned events (court usage, financial, entrants)
  • Assist Director eports for assigned events (court usage, financial, entrants)
  • hich courts are assigned)
  •  staff
  • with the recruitment of new events/tournaments

Other duties as assigned by the Director, Events

  • College degree and tennis industry experience
  • Computer Skills – Word, Excel, PowerPoint, Outlook and other programs as needed
  • Exceptional verbal, written, and interpersonal communication skills

Strong attention to detail and accuracy


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Administration/General Management: Administrative/Executive Assistant
Coordinator, Adult Team Play - National Campus (Lake Nona, FL)

Coordination of special projects including preparation for Annual and Semi-Annual meetings, conferences; Section League Coordinator Meeting and conference calls, NOG & Regulations Sub-Committee meetings.

  • Coordinate Medical and Grievance appeals.
  • Provide Section League Coordinator support including supply orders & spreadsheet maintenance, Penn ball orders, Regulation and NTRP orders; warehouse inventory; response letters and e-mails to league players
  • Assist with USTA League aspects of the TennisLink system, including monthly and year-end participation reports and League User Interface.  Provide customer service for NTRP and TennisLink as needed.
  • Assist with survey development, collection and distribution of results.
  • Serve as the on-site national rep as required for national championships; Work with staff to coordinate national championship preparation and set-up; national bill review including staff and volunteer expense reports, hotel bills, honorariums and payments to vendors.  Set up and maintain staff rooming lists.
  • Serve as the staff liaison to the USTA League Committee as needed.
  • Assist in preparation of presentations; answer and screen phone calls; open, sort and distribute mail; respond to routine requests; coordinate weekly attendance; create and maintain filing systems. Routes bills for signatures and final delivery to finance;  coordinate shipments for USTA League.
  • Assist department Managers and Director with expenses, travel and meeting arrangements as required.

Other duties as required.

  • Prior secretarial/administrative assistance experience.
  • Excellent MS Word, Excel and PowerPoint skills
  • Team player
  • Tennis playing experience a plus
  • Flexible and patient
  • Extremely strong detail orientation and accuracy required
  • Strong interpersonal skills

Must be available to work overtime occasionally


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