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Current available jobs in Administration/General Management:


» Seasonal Payroll Data Specialist - https://careers-ntc.icims.com/jobs/search?ss=1 (Flushing, NY)
» Seasonal HR Assistant - USTA (Flushing, NY)
» Seasonal US Open Recruiter - USTA (Flushing, NY)
» Executive Assistant, Business Operations (Partnership Marketing) - USTA National Headquarters (White Plains, NY)


Administration/General Management: Administrative/Executive Assistant
Seasonal Payroll Data Specialist - https://careers-ntc.icims.com/jobs/search?ss=1 (Flushing, NY)

It takes the most talented people to put on the world’s greatest tennis event. The US Open Tennis Championships are the highest-attended annual sporting event in the world. Each year, for three weeks in the late summer, the US Open is the focus of the sports & entertainment universe. Passionate fans from around the world come to NYC to witness the toughest tennis on the game’s biggest stage. With more than 720,000 visitors, 100 million television viewers in the U.S. and 64 million online visitors, why not come and enjoy the thrill and excitement of working with our team?

We are seeking a Seasonal Payroll Data Specialist who will play a part in our 2017 US Open team!

Responsibilities:

  • Assist the Lead Data specialist with ensuring that New Employee data is correct in onboarding system (ICIMS) so they can be successfully imported into our Payroll System (ADP)
  • Audit Recruiters to ensure that accurate employee data is being entered in ICIMS
  • Assist the Lead Data Specialist with importing New Hires/Rehires from ICIMS into ADP

Qualifications:

  • Communicate clearly and concisely, both orally and in writing. Exceptional organization skill.
  • Must have strong interest in all aspects of Human Resources
  • Bilingual Spanish is required
  • Must display strong desire to learn and incorporate newly acquired skills
  • Proficient in all Microsoft applications. In addition, the ability to learn new computer-based and technical skills is required
  • Experience with ICIMS a plus

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Administration/General Management: Administrative/Executive Assistant
Seasonal HR Assistant - USTA (Flushing, NY)

It takes the most talented people to put on the world’s greatest tennis event. The US Open Tennis Championships are the highest-attended annual sporting event in the world. Each year, for three weeks in the late summer, the US Open is the focus of the sports & entertainment universe. Passionate fans from around the world come to NYC to witness the toughest tennis on the game’s biggest stage. With more than 720,000 visitors, 100 million television viewers in the U.S. and 64 million online visitors, why not come and enjoy the thrill and excitement of working with our team?

We are seeking a Seasonal HR Assistant who will play a crucial part in creating our 2017 US OPEN team!

Responsibilities:

  • Provide full administrative support to NTC HR Manager, recruiters, and the payroll department
  • Need to be available to work 7 days a week from August 26th-September 10th
  • Phone screening of potential candidates and on-site scheduling to meet with the recruiter. Maintain and edit calendars for staff in Google
  • Collaborate with recruiters daily to review interview times for all candidates scheduled to arrive. Meet and greet candidates at the Fire Command Station, and provide all preparatory information. Collect information and submit to recruiter to commence the screening process
  • Assist with review of all hiring paperwork and verify I-9 documentation. Help maintain seasonal employee filing system by ensuring uniformity and organization of all employee documents (i.e. current Personnel Authorization form, W-4, I-9, Termination form, Evaluations, waiver, policy, & guidelines adherence forms, and other miscellaneous confidential documents of relevance, etc.) Keep employee files current with ongoing flow of documents and records daily
  • Follow up with new/rehires regarding any missing documentation or missing information/signatures on paperwork and documents
  • Assist Seasonal Recruitment staff in correspondence, group mailings, and various tasks as assigned
  • Attend Career fairs with Recruiters
  • Assist Recruitment and administrative team with Uniform Distribution/I-9 collection
  • Assist staff with HR Procedures/protocol. Ex. clocking in and out

Qualifications:

  • Communicate clearly and concisely, both orally and in writing. Exceptional organization skills
  • Must have strong interest in all aspects of Human Resources
  • Interviewing skills a plus
  • Bilingual Spanish is required
  • Must display strong desire to learn and incorporate newly acquired skills
  • Proficient in all Microsoft applications. In addition, the ability to learn new computer-based and technical skills is required

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Administration/General Management: Human Resources Generalist
Seasonal US Open Recruiter - USTA (Flushing, NY)

It takes the most talented people to put on the world’s greatest tennis event. The US Open Tennis Championships are the highest-attended annual sporting event in the world. Each year, for three weeks in the late summer, the US Open is the focus of the sports & entertainment universe. Passionate fans from around the world come to NYC to witness the toughest tennis on the game’s biggest stage. With more than 720,000 visitors, 100 million television viewers in the U.S. and 64 million online visitors, why not come and enjoy the thrill and excitement of working with our team?

We’re looking for seasoned, intelligent professionals to manage our recruitment process, putting together the roster for the 2017 US Open Team.

Responsibilities:

The seasonal US Open Recruiter will recruit seasonal positions within several departments.

The position also requires the Recruiter to do the following:

  • Must be available to work 7 days a week from August 26th- September 10th
  • Manage the internal and external recruitment processes, using a variety of sources and methods including internet advertising, job fairs, direct sourcing and other techniques that prove successful.
  • Maintain thorough knowledge of HR policies and procedures, and communicate all relevant information to new hires and returning employees.
  • Work closely with Department Managers to assess needs and determine successful candidate profiles.
  • Generate weekly staffing reports, while adhering to all staffing deadlines as defined by the NTC HR Manager
  • Assist with the distribution of credential badges, and uniforms in the preparation of the US Open tournament.
  • Assist employees with the onboarding process including but not limited to inputting newly hired employees into ICIMS, ensuring that all employees complete the background authorization form
  • Work with hiring managers to ensure that all recruitment needs have been met in a timely manner
  • Develop and maintain existing relationships with community organizations within the Queens area
  • Develop and maintain relationships with local military/law enforcement establishments with the goal of recruiting appropriate candidates for the Access Control positions
  • Have weekly meetings with hiring managers to update them on recruitment progress

Qualifications:

  • Must have strong interest in all aspects of Human Resources
  • Must have at least 1 year of HR Recruiting experience
  • Strong analytical and problem-solving skills with the ability to organize and prioritize multiple assignments.
  • Possess MS Office Skills with a heavy emphasis on Microsoft Excel.
  • Must have excellent written, verbal communication, interpersonal, and customer service skills to represent the company in a professional and enthusiastic manner.
  • Experience working with HRIS (ICIMS) systems strongly preferred
  • Bi-lingual Spanish is preferred

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Administration/General Management: Administrative/Executive Assistant
Executive Assistant, Business Operations (Partnership Marketing) - USTA National Headquarters (White Plains, NY)

The position manages the office of the Chief Revenue Officer, and serves as his/her right hand regarding administrative and office management requirements.   Duties include:

  • Responsible for complete office management and administrative support including coordination of demanding meeting schedule, maintenance of daily calendar, telephone calls and messages, review and screening of all correspondences, contact list maintenance, office supply coordination and file management and contract coordination.
  • Anticipate the needs of the Chief Revenue Officer and be adaptable and responsive to change / new responsibilities as assigned. 
  • Work with Finance Department to track and manage department budgets/invoice payments
  • Develop PowerPoint presentations and memos required for Board of Directors and any internal/external meetings.
  • Support Business Operations department on administrative projects during the US Open, including:
  • Manage all aspects of US Open Suite hosting and ticketing process:
    • Coordinate  invitation and distribution of US Open tickets and parking passes to key business partners, sponsors and potential partners and sponsors and tracking thereof;
    • Collaborate with Merchandise Department to develop a client gifting plan for the US Open
    • Suite management including interaction with Suite Administration Office, Suite Attendants, F&B oversight, fulfillment of Suite Attendant gratuity and gifting
    • In partnership with Sponsorship, work closely with Entertainment and external PR company to actively engage on-brand personalities/celebrities with various USTA / US Open platforms (i.e. Social, Broadcast, Corporate Communications, Security, etc); including the requests, coordination and distribution of celebrity placement to the appropriate internal / external parties
    • Manage purchase requests through House Seats Order System from Business Operations and Broadcast contacts and agencies;
    • Manage Grounds Pass requests on USTA’s Event Management System;
    • Coordinate move to/from White Plains Office/NTC;
  • Other duties as assigned by CRO

Qualifications/Other:

  • Outstanding organizational, planning, multi-tasking and time management skills.
  • Professional demeanor and strong interpersonal skills with an ability to communicate effectively with individuals at all levels.
  • Self-starter with ability to prioritize and handle multiple tasks concurrently.
  • Minimum 5 years Admin Assistant/Executive Assistant or related experience for a senior executive (sports/entertainment marketing preferred).
  • Excellent written and verbal communication skills.
  • Excellent PC skills and proficiency in MS Office.
  • Ability to handle confidential matters discreetly.
  • An entertainment, sports, marketing or communications background is preferred.

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