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Current available jobs in Administration/General Management:

» Staffing Recruiter: Facility Operations Recruiter - Team US Open, USTA (Flushing, NY)
» HR Assistant - USTA (Flushing, NY)
» Part Time Development Specialist - USTA National Headquarters (White Plains, NY)
» 2015 Team and Travel Coordinator - Washington Kastles (Washington, DC)

Administration/General Management: Human Resources Management
Staffing Recruiter: Facility Operations Recruiter - Team US Open, USTA (Flushing, NY)

Purpose of Position: We’re looking for seasoned, intelligent professionals to manage our recruitment process, putting together the roster for the 2015 Team US Open.

Duties and Responsibilities:
The Facility Operations Staff Recruiter will recruit seasonal positions in the following departments:

Office Assistants / Runners
Facility Operations (Handymen, Access Control, Laborers)
Cleaning Crew
Courts & Grounds Keepers
Other positions as assigned

The position also requires the Recruiter to do the following:

  • Manage the internal and external recruitment processes, using a variety of sources methods including internet advertising, job fairs, direct sourcing and other techniques that prove successful.
  • Maintain thorough knowledge of HR policies and procedures, and communicate all relevant information to new hires and returning employees.
  • Work closely with Department Managers to assess needs and determine successful candidate profiles.
  • Generate weekly staffing reports, while adhering to all staffing deadlines as defined by the Sr. Coordinator
  • Relay work schedules for Facilities and Guest Services staff during the US Open tournament.
  • Assist with the distribution of credential badges, and uniforms in preparation of the US Open tournament.



  • Must be bilingual and speak Spanish fluently.
  • The ideal candidate is a student or recent graduate with a Bachelors in Human Resources Management/ PHR Certification OR will have minimum experience of 2 years HR + recruitment
  • Strong analytical and problem solving skills and the ability to organize and prioritize multiple assignments.
  • Possess MS Office Skills with heavy emphasis on Microsoft Excel.
  • Must have excellent written, verbal communication, interpersonal, and customer service skills to represent the company in a professional and enthusiastic manner.
  • Experience working with HRIS systems strongly preferred

Closing Date: 2015-05-31

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Administration/General Management: Human Resources Management
HR Assistant - USTA (Flushing, NY)

Provide full administrative support to Sr. Coordinator, recruiters and the payroll department :

  • Assist with the preparation and administration of general NTC Job Application and Employee Hiring Packets including all necessary hire information, statement of NTC guidelines and policies, and all other required payroll and human resources data forms.
  • Phone screening of potential interview candidates and scheduling to meet with recruiter. Maintain and edit calendars for staff in Outlook.
  • Collaborate with recruiters daily to review interview times for all candidates scheduled to arrive. Meet and greet prospective clients at Fire Command Station, and provide all preparatory information along with NTC Job Application to be filled while waiting for interview. Collect information and submit to recruiter to commence the screening process.
  • Assist with review of all hiring paperwork and verify I-9 documentation. Help maintain seasonal employee filing system by ensuring uniformity and organization of all employee documents (i.e. current Personnel Authorization form, W-4, I-9, Termination form, Evaluations, waiver, policy, & guidelines adherence forms, and other miscellaneous confidential documents of relevance, etc.) Keep employee files current with ongoing flow of documents and records daily.
  • Collect all employee uniform size data and create database to organize and calculate event uniform order.
  • Follow up with new/rehires regarding any missing documentation or missing information/signatures on paperwork and documents.
  • Work closely with the Administration and Credentials office in tracking all Credential Application submissions, and collecting all print outs to prepare for distribution. Maintain spreadsheet of full roster and keep track of credentials waiting to be printed/processed.
  • Assist Seasonal Recruitment staff in correspondence, group mailings and various tasks as assigned.
  • Assist NTC Administration with all departmental projects (i.e., employee training, US Open credentials, Staff Uniforms, etc) as needed. Provide administrative support services including typing, filing, faxing, and word processing.


  • Communicate clearly and concisely, both orally and in writing. Proven and demonstrated exceptional organization skills
  • Interviewing experience a plus
  • Bilingual Spanish is required
  • Must display strong desire to learn and incorporate newly acquired skills
  • Must have strong interest in all aspects of Human Resources and be career oriented
  • Proficient in all Microsoft applications. In addition, the ability to learn new computer based and technical skills is required

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Administration/General Management: Administrative/Executive Assistant
Part Time Development Specialist - USTA National Headquarters (White Plains, NY)

The development specialist provides donor relations and corporate sponsorship support to the Director of Development and the Fund Development team by managing various aspects of the Raiser’s Edge database. Support this position provides includes donor outreach and communications, internal tracking of donor strategy and pipeline meetings, donor research, gift reporting and analysis, donor mailings, and other projects that support the fundraising initiatives geared toward individual donors, major donors and corporate sponsorships. Duties include:

  • Provide daily support for the Director of Development and Fund Development Team, including communicating with donors, preparing correspondence, and preparing reports.
  • Help prepare for meetings/events including, but not limited to, donor visits, internal weekly donor strategy meetings, and donor events.
  • Responsible for managing the weekly donor strategy notes and coordinating follow up to ensure timely responses to decisions and strategies made at the meetings.
  • Provide occasional administrative support, as directed by the Director of Development, including mailings.
  • Responsible for maintaining confidentiality with all information and communications.
  • Prepare donor lists and briefings as needed.
  • Conduct research on current and prospective donors and update constituent records in the Raiser’s Edge database.
  • Assist with donor relationship management, interacting and communicating with donors and other constituents as needed.
  • Provide Raiser’s Edge support and report preparation – weekly, monthly, quarterly and any other necessary reports for tracking and planning purposes and donor analysis of giving patterns.
  • Work with the Director of Development on planning and developing sponsorship presentations, proposals and cultivation of individual and major donors and corporations.
  • Manage projects where planning, managing deadlines, and attention to detail will be keys to success.


  • Part time position (approx. 25 hours) for a motivated, creative individual who can work well under pressure.
  • College degree preferred
  • Working knowledge of fundraising best practices, trends, and philosophy
  • Previous experience in Raiser’s Edge database is required.
  •  Advanced knowledge of Microsoft Word, Excel, PowerPoint and the ability to learn other applications. Strong database administration skills.
  • Organized, with a keen attention to detail and the ability to recognize highest priorities and shift fluidly as those priorities change.
  • Red-carpet level customer service skill
  • Superior written and verbal communication skills, including strong phone skills.
  • Excellent interpersonal and presentation skills for donor prospect meetings.
  • Must know how to handle mail merges and mass letter distribution.
  • Ability to handle multiple projects simultaneously, with demonstrated organization and   time management skills.
  • Ability to think analytically and strategically

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Administration/General Management: Travel Management
2015 Team and Travel Coordinator - Washington Kastles (Washington, DC)

Job Description: This position is responsible for coordinating and executing the travel, accommodations and everything related to the Washington Kastles players throughout the season. The successful candidate will be required to work extensive hours and be on-call at all times during the Kastles season (though the Team & Travel Coordinator does not travel with the team). Reports to the General Manager and COO.

Desired Experience: Several years of experience in logistics and travel coordination, preferably in sports. Candidate must work well independently, and be highly detail oriented. Candidate should be over 25 years of age, highly professional and with a valid drivers license and a clean driving record.


·  Create team travel plan for entire season, including initial arrival of players to Washington DC, travel to/from Kastles Stadium, travel to/from airports and travel to/from all road matches around the United States.

·  Plan all player housing and accommodations, both in Washington DC and away cities.

·  Be on call throughout the entire Kastles season to ensure travel is as seamless and efficient as possible for the Kastles players.

·  Ensure all player needs are met throughout the season, including working with Kastles catering and restaurant partners to provide player meals.

·  Prepare travel packets for team when travelling, including flight times, car transportation, hotel information, etc.

·  Coordinate arrival and travel of all visiting teams while they are in the Washington DC area.

·  Keep accurate records of all travel, changes and billing in order to properly reconcile all accounts at the conclusion of the season.

·  Assist in acquiring team uniforms.

·  Assist in preparing welcome gifts/bag for home team.

·  Be available at all hours to service needs of both the Kastles and visiting teams throughout the three-week Kastles season, including extensive late nights and weekend hours.

Seasonal position will begin on June 1 and end on August 7. All seasonal positions require a full-time commitment during business hours. Significant weekend and evening hours will also be required, including attendance at all Kastles home matches. Compensation ranges from $525-650 per week on a contract basis, is dependent on experience, and will be negotiated on a case-by-case basis.

The Kastles are accepting and reviewing applications on a rolling basis. Applications will be reviewed and decided upon as they are received.

No phone calls please. EOE.

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