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Current available jobs in Administration/General Management:


» Coordinator - CTAs, Parks & Tennis Facility Development - Community Tennis (Lake Nona, FL)
» Admin Assistant, Broadcasting & Digital Strategies - USTA National Headquarter (White Plains, NY)


Administration/General Management: Administrative/Executive Assistant
Coordinator - CTAs, Parks & Tennis Facility Development - Community Tennis (Lake Nona, FL)

Administrate the USTA investment in renovation and construction of tennis facilities: which include grants and services.  Assisting in managing reports and budgets of investments.

  • Assist in the assessment of needs and provide technical advice and direction in the areas of programming, infrastructure and advocacy.  Determine appropriate resources the USTA may provide based on assessments.  Includes phone call consultations, email correspondence.  
  • Prepare reports and presentations using internal database and Microsoft Office.
  • Assist with the updates and versions to JIRA, the USTA facility project management database and Facilities website
  • Assist with presentations to both inside and outside groups both in person, via conference calls and through webinars for USTA meetings and industry partners.
  • Assist in managing facilities projects from JIRA and Corporate Sponsors
  • Assist the Lake Nona cross-functional team
  • Conduct and coordinate site inspections, surveys and develop recommendations and specifications to improve, repair or modify tennis facilities and building systems toward the highest operational integrity.
  • Stay abreast of new trends and innovations in the field of tennis and municipal facilities.

Assist with overall management of Facility Assistance Program

  • Bachelor’s Degree required, engineering background preferred.
  • Knowledge of the tennis industry (preferably from a facility perspective would be an advantage).  Proven history of successful relationships with tennis facility owners, contractors, architects, engineers, municipal officials, town and city governments, is a distinct advantage.
  • Understanding of as-built drawings, blueprints and schematics.
  • Knowledge of basic engineering concepts related to tennis facility construction including drainage, grading, paving, lighting, etc.
  • 1-2 years work experience.  Experience with tennis facility design and/or construction a plus.
  • Strong written, oral and interpersonal communication skills required.
  • Demonstrated ability in analysis, planning, coordination, and data management.
  • Proficiency in Microsoft Office solutions, particularly Outlook, Excel, Word and PowerPoint

Position is considered non-exempt.


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Administration/General Management: Administrative/Executive Assistant
Admin Assistant, Broadcasting & Digital Strategies - USTA National Headquarter (White Plains, NY)

Provide administrative and project support to both the Managing Director, Digital Strategies & Ticketing and Director, Broadcasting. Duties include:

  • General administrative duties and project work
  • Answer/screen phone calls and maintain call lists
  • Coordinate and schedule meetings, appointments, calls, etc.
  • Organize staff travel arrangements (corporate travel agents, car service, etc.)
  • Organize expense report processing
  • Develop relationships with colleagues, consultants and clients
  • Assist with preparation of memorandums, letters, various reports and presentations
  • Handle all shipping and receiving -- maintain detailed logs of both activities
  • Maintain and replenish departmental office supplies
  • Maintain departmental attendance records
  • Other duties as assigned

Digital Strategies, Ticketing & Broadcasting

  • Coordinate monthly financial and budget reconciliation, invoice payment (AP) and invoice request (AR) processing with USTA Accounting, Finance and Purchasing departments
  • Handle all US Open ticket request processing and distribution from business partners
  • Support US Open credential request processing from domestic and international business partners and vendors, including on-site credential administration
  • Assist with on-site support for international broadcast partners and other business partners during each US Open
  • Assist digital strategies and ticketing group with project-related work
  • Provide general support and assistance with broadcast business-related aspects of all USTA properties and projects, including US Open and Emirates Airline US Open Series
  • Maintain USTA Broadcast agreement database and assist with all contract administration activities related to broadcast partners, vendors and independent contractors
  • Other duties as assigned

Qualifications/Other:

  • This position requires a highly motivated, detail and results oriented individual
  • 2 or 3 years of administrative experience
  • Strong organizational and time management skills are essential
  • Ability to multi-task and anticipate a variety of scenarios in a fast-paced work environment
  • Must have extensive knowledge of Microsoft Word,  Excel, PowerPoint and Outlook -- knowledge of PhotoShop a plus
  • Position is non-exempt

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