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Current available jobs in Administration/General Management:


» Front Desk Associate (Part-Time) - Billie Jean King National Tennis Center (Flushing, NY)
» Team US Open Guest Services Staff Member - Guest Services (Flushing, NY)
» Team US Open Suite Administrative Assistant - Guest Services (Flushing, NY)
» NEW HAVEN OPEN AND MARKET NEW HAVEN ADMINISTRATIVE COORDINATOR - NEW HAVEN OPEN (NEW HAVEN, CT)
» Seasonal, Media Credentials/Operations - USTA National Headquarter (White Plains, NY)
» Part Time Administrative Assistant, Legal - USTA National Headquarters (White Plains, NY)



Administration/General Management: Receptionist/Switchboard
Front Desk Associate (Part-Time) - Billie Jean King National Tennis Center (Flushing, NY)

Description:
The United States Tennis Association (“USTA”) is the national governing body for the sport of tennis in the United States. Its mission is to promote the development of tennis as a means of healthful recreation, establish and maintain rules of play, and foster national and international amateur and professional tournaments. The USTA’s “crown jewel” is the United States Open Tennis Championships (“US Open”), which it owns, and operates at the USTA Billie Jean King National Tennis Center (“NTC”) in Flushing Meadows Corona Park, Queens, New York.

This facility welcomes over 700,000 visitors annually for the US Open. The atmosphere is electric during the tennis tournament and the facility affords visitors a high quality, state-of-the-art, helpful atmosphere for families, seniors, young adults and international guests.

Our continuous growth and expanding market has challenged us to raise the bar in every facet of our organization. To help continue our success, we are focused on strengthening our core and greatest asset: Our employees.

General Description of Responsibilities:

  • Assign courts to players for open time, donated courts, private lessons and group lessons in computerized reservation system.
  • Aid in answering of general phone inquiries regarding reservations, prices, and program information.
  • Properly account for any money transactions during shift and monitor and reconcile daily court sheet.
  • Operate light panels for indoor and outdoor courts.
  • Monitor courts for players exceeding time.
  • Record phone numbers for open time players and record names of players acting as no- shows for future reference.
  • Serve as information center for NTC patrons providing them with pertinent information and changes regarding NTC procedures.
  • Collect monies and record same for teaching programs and contract time.
  • Relay phone messages to office staff.
  • Book private lessons and provide information about NTC Tennis Programs.
  • Other duties as assigned.
  • US Open Duties: As assigned


Qualifications:

The front desk is typically the general public's first impression of the National Tennis Center. It is important that our attendants be friendly, trustworthy, cooperative and able to handle a fast paced environment.

  • Must have customer service skills, excellent phone manner and good communication skills.
  • Possess computer skills.
  • Must be available to work Weekday Evenings and weekends
  • Bi-lingual a plus, but not necessary.
  • Ability to remain calm and focused in a fast-paced environment and stressful situation

Employment is contingent upon successful background screen

 

 

Note: When you apply for this job online, you will be required to answer the following questions:

1. YES/NO: I am aware that to be considered for this position I must also complete Step 2 of the application. After completing Step 1, you will be provided a URL in a yellow box titled ‘Important Information about your Application.’ This information will also be emailed to you.


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Administration/General Management: Administrative/Executive Assistant
Team US Open Guest Services Staff Member - Guest Services (Flushing, NY)

TEAM US OPEN: SUITE ADMIN

 

The United States Tennis Association (“USTA”) is the national governing body for the sport of tennis in the United States.  The USTA’s “crown jewel” is the United States Open Tennis Championships (“US Open”), which it owns, and operates at the USTA Billie Jean King National Tennis Center (“NTC”) in Flushing Meadows Corona Park, Queens, New York.


This facility welcomes over 700,000 visitors annually for the US Open. The atmosphere is electric during the tennis tournament and the facility affords visitors a high quality, state-of-the-art, helpful atmosphere for families, seniors, young adults and international guests.


Our continuous growth and expanding market has challenged us to raise the bar in every facet of our organization. To help continue our success, we are focused on strengthening our core and greatest asset: Our employees Team US Open.

SUITE ADMINISTRATIVE ASSISTANT
______________________________________________________________________

 

DUTIES:

·        Placement and situating of all furniture and appliances for all locations
·        Provide customer service interfacing with various entities and patrons during the US Open tournament
·        During tournament must be able to work 14+ hours daily including weekends
·        Will be exposed to different aspects of Events, (including Event set-up and security posting) must be able to work late hours
·        Event team moves in a fast pace environment and has to be able to control or adapt to any given situation
·        Deadlines are usually monitored and will be updated daily
·        Hours of operation:
o   Before the tournament set-up hours are as follows: 8:30 AM – 5:00 PM
o   Tournament hours: 8:00 AM (or earlier depending on the needs) – Last match – usually 10:30/11:00 PM (or in some cases earlier or later depending on the match or needs)

QUALIFICATIONS:


·        Be able to work as part of a team and get along with coworkers
·        Must display good attendance and punctuality
·        Must display good attitude toward supervisor and team members
·        Strong customer service skills a must
·        Can handle manual labor during long periods
·        Must be able to work late hours, 7-days a week for the tournament
·        Some knowledge of computers a plus
·        SALARY: $10.00 per hour + Overtime


 


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Administration/General Management: Administrative/Executive Assistant
Team US Open Suite Administrative Assistant - Guest Services (Flushing, NY)

TEAM US OPEN: SUITE ADMIN

 

The United States Tennis Association (“USTA”) is the national governing body for the sport of tennis in the United States.  The USTA’s “crown jewel” is the United States Open Tennis Championships (“US Open”), which it owns, and operates at the USTA Billie Jean King National Tennis Center (“NTC”) in Flushing Meadows Corona Park, Queens, New York.


This facility welcomes over 700,000 visitors annually for the US Open. The atmosphere is electric during the tennis tournament and the facility affords visitors a high quality, state-of-the-art, helpful atmosphere for families, seniors, young adults and international guests.


Our continuous growth and expanding market has challenged us to raise the bar in every facet of our organization. To help continue our success, we are focused on strengthening our core and greatest asset: Our employees Team US Open.

SUITE ADMINISTRATIVE ASSISTANT
______________________________________________________________________

 

DUTIES:

·        Placement and situating of all furniture and appliances for all locations
·        Provide customer service interfacing with various entities and patrons during the US Open tournament
·        During tournament must be able to work 14+ hours daily including weekends
·        Will be exposed to different aspects of Events, (including Event set-up and security posting) must be able to work late hours
·        Event team moves in a fast pace environment and has to be able to control or adapt to any given situation
·        Deadlines are usually monitored and will be updated daily
·        Hours of operation:
o   Before the tournament set-up hours are as follows: 8:30 AM – 5:00 PM
o   Tournament hours: 8:00 AM (or earlier depending on the needs) – Last match – usually 10:30/11:00 PM (or in some cases earlier or later depending on the match or needs)

QUALIFICATIONS:


·        Be able to work as part of a team and get along with coworkers
·        Must display good attendance and punctuality
·        Must display good attitude toward supervisor and team members
·        Strong customer service skills a must
·        Can handle manual labor during long periods
·        Must be able to work late hours, 7-days a week for the tournament
·        Some knowledge of computers a plus
·        SALARY: $10.00 per hour + Overtime


 


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Administration/General Management: Administrative/Executive Assistant
NEW HAVEN OPEN AND MARKET NEW HAVEN ADMINISTRATIVE COORDINATOR - NEW HAVEN OPEN (NEW HAVEN, CT)

POSITION OVERVIEW:
The New Haven Open (NHO) Market New Haven (MNH) Administrative Coordinator is responsible for organizing and coordinating office operations for the New Haven Open at Yale - a large-scale, professional tennis tournament on the WTA Tour and Emirates Airline US Open Series and for Market New Haven (MNH), the official marketing entity for the City of New Haven, that promotes the fixed quality of life assets, dining, culture, shopping and events. The Administrative Coordinator will also provide administrative support to multiple departments.

REPORTS TO:
Solid Line (primary) to the: NHO Finance & HR Manager
Dotted Line (secondary) to the: NHO Tournament Director / MNH Chief Marketing Officer
NHO Tournament Manager
MNH Marketing Manager

RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO:

i. Office Management
• Maintain a clean and professional office appearance
• Maintain all office equipment and supplies including restocking and repair requests
• Manage all mail, FedEx shipments, and periodical subscriptions
• Make all necessary arrangements for office closings (changing phone prompt, posting sign on office door, etc.).
• Assist in the coordination of office move from Downtown to Stadium (typically June) and Stadium to Downtown (typically September)
• Sort and distribute mail daily.
• Assure that oral communication (both in person and by phone) is relayed to appropriate staff person or persons.
• Coordinate staff celebrations and events

ii. Administrative Support
• Answer main phone line and Tournament Director’s extension, take messages, return calls, and relay messages when TD and other staff are out of office
• Organize and schedule internal and external meetings and appointments for the ED and other staff as requested.
• Coordinate all domestic and international travel
• Help with the distribution of marketing materials and other information as necessary, including but not limited to: ticket brochures via mailings, local distribution, email; New Haven Restaurant Week collaterals
• Assist in preparing meeting materials and research for presentations as needed
• Participate in various aspects of tournament and Market New Haven event preparation and coordination
• Provide administrative support to the Chairman and Board of Directors as needed
• Assist with personal administration duties for directors as requested

iii. Finance Support
• Process and prepare accounts payable and accounts receivable invoices, make photocopies of printed checks, match to invoice, mail and file processed payments.
• Maintain office records by keeping all files and policy manuals up to date
• Examine and verify a variety of financial documents.
• Assist in the Budget and reforecasting processes.
• Assist with the annual audit requirements.
• Assist in special projects as needed.

SKILLS/EXPERIENCE:
Required Skills
• Bachelor’s degree in business administration, marketing, sports management or related field
• Strong organizational and interpersonal skills
• Superior communication skills – both oral and written
• Able to handle and prioritize several projects at once and operate successfully under tight deadlines and time pressures.
• Self-starter, resourceful, dependable, assertive and team-oriented
• Attention to detail and problem solving skills
• Familiar with Microsoft Word, Power Point, Excel, and Outlook programs
• Enjoys a fast pace, dynamic, challenging and team-oriented work environment.

Desired Skills
• Knowledge of and passion for professional tennis and/or New Haven
• Previous administrative support experience
• Experience in public relations/marketing and sales
• Basic knowledge of accounting

The New Haven Open at Yale and Market New Haven Administrative Coordinator is a full-time position that will require evening and weekend hours at certain times throughout the year.


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Administration/General Management: Administrative/Executive Assistant
Seasonal, Media Credentials/Operations - USTA National Headquarter (White Plains, NY)

Assist Manager, Corporate Communications with processing Media Credentials for the US Open and US Open Assist with the approval process for Media Credentials using online media credential system.
Run reports related to media credential requests
Answer phones and relay/handle messages
Monitor and respond to e-mail messages in Media Credentials Inbox
Keep files related to media credential requests and media operations
Assist with the planning and set-up of the US Open Media Center, including: media lockers, media work stations, etc.
Assist with processing invoices for US Open Entertainment
Enter information for US Open Entertainment Contracts utilizing Contraxx System.
Organize and assist with distribution of seasonal staff uniforms
At the direction of supervisor, serve as lead in media credential office during the US Open, including: distribution of credentials to the media, set-up of room, on-site requests.
Dates: Available June through September 30; Will work from White Plains Office and NTC. Available to work three weeks during the US Open.

Qualifications/Other:

Strong computer skills (Word, Excel, Outlook, Online Credential Systems)
Ability to thrive in hectic fast-paced, and fluid environment
Team Player
Must be available to work every day of assignment (including weekends and Labor Day)
 


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Administration/General Management: Administrative/Executive Assistant
Part Time Administrative Assistant, Legal - USTA National Headquarters (White Plains, NY)

Part Time Administrative Assistant needed 15 hours a week to provide administrative and secretarial support to the 2 Senior Counsels, Professional Tennis.   Duties include:
• Provide complete secretarial and administrative support, including phone contact, typing, computer-related needs (e.g., create and modify Power Point, Word and Excel documents), photocopying, faxing, filing, scheduling, proofreading and drafting, for the purpose of supporting the 2 Senior Counsels, Professional Tennis and the 2 Paralegals, Professional Tennis.
• Assist Coordinator of Records with maintaining files for the department, including litigation files.
• Maintains and/or creates files or record keeping systems.  Sorts, labels, files and retrieves documents or other materials.
• Manage expense accounts.
• Book travel (minimal).
• Maintain, update and troubleshoot calendaring schedules and appointments.
• Other projects and duties as assigned.
• Flexibility to work to work additional time as needed

Qualifications/Other:

• Strong organizational skills.
• Excellent writing skills and ability to draft correspondence, grammar, spelling and punctuation.
• Professional demeanor and strong interpersonal and communications skills.
• Ability to handle confidential matters discreetly.
• Excellent command of MS Office (Word, Excel, and Outlook).
• Familiarity with computer applications (Internet, CD ROM’s).
• Self starter with ability to prioritize and handle multiple tasks concurrently.
• Excellent typing skills.
 


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