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Current available jobs in Administration/General Management:

» Admin. Assistant - Junior Play - Junior Play (Orlando, FL)
» Events Coordinator - National Campus (Lake Nona, FL)
» Coordinator, Collegiate Tennis - USTA National Campus (Orlando, FL)
» Admin. Assistant - National Campus - USTA-U (Orlando, FL)

Administration/General Management: Administrative/Executive Assistant
Admin. Assistant - Junior Play - Junior Play (Orlando, FL)

Assist Junior Play Department with: 

  • Work with communications, marketing and purchasing personnel to promote and market all aspects of Junior Play Department
  • Collect data and provide reports on Play Days, Junior Team Tennis and Tournaments
  • Manage the website content
  • Work associated with surveys and E-blasts
  • Prepare correspondence and manuals, process supply orders and expense reports for staff and Junior Play Director 
  • Work on administrative details pertaining to meetings, workshops and special events
  • Coordinate all new section personnel training and other meetings as necessary
  • Assist in communication with sections, volunteers and participants
  • Answer phone inquiries, review mail and web-based questions, establish and maintain files, answer routine correspondence, sending supplies and other such support duties, as necessary

Assist USTA Junior Team Tennis with:

  • Coordinate administrative aspects of the USTA Junior Team Tennis program as they pertain to financial distributions to sections, vendors, contractors, and sponsors
  • Administer section allotments for stipends, grants, trainings
  • Manage Junior Team Tennis E-Store
  • Plan and prepare materials and supplies including section allocated event t-shirts, balls, awards and merchandising programs, and coordinate/update collateral materials
  • Assist in the training and usage/promotion of SharePoint; act as SharePoint liaison with the Junior Team Tennis Committee
  • Assist with preparation and execution of USTA Junior Team Tennis National Championships

Other duties as assigned by the Director of Junior Play

  • Various workshops, trainings, meetings and events as deemed necessary
  • Training programs for Junior Play Department
  • Section Committee Meetings and Workshops
  • USTA Annual and Semi-annual Meetings (if required) 
  • Tennis Development Workshop (TDW)

The Director of Junior Play must approve all travel plans prior to departure.

  • College degree or equivalent experience
  • Tennis playing and teaching ability is helpful
  • Excellent verbal, written and interpersonal communication skills
  • Good telephone personality
  • Demonstrated ability in analysis, planning, coordination, promotions and data management
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) & Social Media platforms. Ability to learn & manipulate new software and programs.
  • Maintain confidentiality

Position is considered non-exempt

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Administration/General Management: Administrative/Executive Assistant
Events Coordinator - National Campus (Lake Nona, FL)

Coordinate tournament operations for assigned events and tournaments at the USTA National Campus

  • Serve as the key point of contact for Section tournament/event hosts to ensure a high standard of operation
  • Assist Director and Manager with the creation of policies and procedures for events/tournaments
  • Work in a cross-functional manner to ensure that court set-up/needs are communicated to Facilities Operations team
  • Participate in weekly meetings with internal stakeholders to communicate the event/tournament needs to all staff
  • Assist Director with training program for all event staff
  • Work collaboratively with other members of event team to make decisions on tournament operations (# of courts needed, which courts are assigned)
  • Facilitate the creation of reports for assigned events (court usage, financial, entrants)
  • Assist Director eports for assigned events (court usage, financial, entrants)
  • hich courts are assigned)
  •  staff
  • with the recruitment of new events/tournaments

Other duties as assigned by the Director, Events

  • College degree and tennis industry experience
  • Computer Skills – Word, Excel, PowerPoint, Outlook and other programs as needed
  • Exceptional verbal, written, and interpersonal communication skills

Strong attention to detail and accuracy

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Administration/General Management: Administrative/Executive Assistant
Coordinator, Collegiate Tennis - USTA National Campus (Orlando, FL)

Assist in managing content of the collegiate varsity section of the web site, including but not limited to player/coach spotlights, blogs, newsletters, etc. •Provide support with implementation and execution of College MatchDay program including event credentials and waivers, outreach to host institutions, etc.

•Assist in the planning of collegiate events at the US Open including college coach credentials, coach reception, coaching education, and a new collegiate event to highlight the best American college players. •Coordinating messaging and branding opportunities through social media (i.e. Twitter, Facebook). •Assisting in the planning and implementation of recruiting education opportunities both nationally and in each section. •Coordinate successful implementation and operations of Campus Showdowns and Kids’ Days. •Assist in the planning, organization and execution of the USTA’s sponsorship of the ITA Regional Championships, National Small College Championships, National Collegiate Wheelchair Championships and National Indoor Intercollegiate Championships — including assistance with the USTA’s efforts in planning and hosting the indoor championships. •Provide research and data gathering assistance to the Collegiate Varsity Committee and USTA staff. •Coordinate USTA staff attendance at NCAA tournament — plan and execute a college information session for junior players in attendance. •Assist with outreach to industry partners that focus on Collegiate Tennis (e.g., Zoo Tennis, etc.). •Representing the Collegiate Tennis department and providing presentations at various events throughout the year. •Serve as a resource for players, parents, private coaches, national coaches, Section Staff and the general public regarding collegiate tennis. Other duties as assigned by the Manager, Collegiate Tennis

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Administration/General Management: Administrative/Executive Assistant
Admin. Assistant - National Campus - USTA-U (Orlando, FL)

Provide support to the USTA-U Division with day-to-day operations.

  • Oversee and administer on-court Coach Youth Tennis workshops including assignments, fulfillment, trainers, payment, meetings and results.
  • Facilitate the successful implementation of projects initiated by Managing Director for USTA-U, developing the framework to clearly support strategies, sub-goals and processes in helping Division achieve goals.
  • Serve as the principal liaison/gatekeeper and driving force of all communications between external partners and internal departments, strategically protecting the Managing Director’s calendar and time.
  • Provide oversight for flow of communication and ensure organization of an extremely high paced office.
  • Prepare all correspondence, proposals, reports, memos and agendas and compile data to prepare periodic departmental reports and handle all T&E documentation.
  • PowerPoint presentation creation.
  • Secure conference rooms, ensure proper setup of onsite & offsite group meetings (ordering meals, procure audio/visual equipment, etc.).
  • Coordinate travel activities: air and ground transportation, lodging, meals and meeting planning.
  • Coordinate department communication, including email and written communication.
  • Handle general inquiries regarding PTM / USTA-U and other department programs and initiatives.
  • Collaborate with other internal departments in the preparation of department materials, dashboard goals, pulse of business reports, etc.
  • Support division needs in compliance with USTA policies and procedures.
  • Backup administrative support for Community Tennis Executive Office

Special projects and duties as assigned.

  • 5-10 years administrative support experience with previous project management experience.
  • Ability to execute projects and assignments with minimal supervision.
  • Proven proficiency in MS Office Products; Word, Excel, Power Point.
  • Excellent organizational, analytical, & communication skills.
  • Customer service orientated
  • Initiative and persistence in completing tasks and responsibilities.
  • Position is considered non-exempt.

Bachelor’s degree preferred

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