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Current available jobs in Administration/General Management:


» Suite Host/Hostess - Billie Jean King National Tennis Center (Flushing, NY)
» Seasonal, US OPEN Media Operations - Billie Jean King National Tennis Center (Flushing, NY)
» Evaluation Assistant - Part Time - National Campus - HOAT (Lake Nona, FL)
» Administrative Assistant Pro Circuit - National Campus - HOAT (Lake Nona, FL)
» Seasonal, Business Operations (Corporate Partnership) - USTA National Headquarters (White Plains, NY)



Administration/General Management: Administrative/Executive Assistant
Suite Host/Hostess - Billie Jean King National Tennis Center (Flushing, NY)

It takes the most talented people to put on the world’s greatest tennis event.  The US Open Tennis Championships are the highest-attended annual sporting event in the world.  Each year, for three weeks in the late summer, the US Open is the focus of the sports & entertainment universe.  Passionate fans from around the world come to NYC to witness the toughest tennis on the game’s biggest stage.  With more than 720,000 visitors, 100 million television viewers in the U.S. and 64 million online visitors, why not come and enjoy the thrill and excitement of working with our team? 

Responsibilities:

Start date:         August 27, 2016

End date:          September 11, 2016

The Suite Host/Hostess is responsible for ensuring the smooth operation of the luxury suite daily.

This includes:

  • Enhancing the tournament experience of guests from the world of tennis as well as business partners by providing exceptional service from the moment of entry until their departure
  • Greeting guests in a positive and friendly manner, and checking guests’ tickets against provided attendee lists to confirm the appropriate guests are in the suite at all times
  • Working in cooperation with food and beverage attendant to verify orders are correct
  • Adhering to maximum capacity requirements

Qualifications:

Qualifications:

  • Previous experience hosting/interacting with VIP guests in an entertainment/sports environment required
  • Friendly and welcoming personality with professional demeanor who is able to enforce rules when necessary
  • Impeccable presentation and outstanding communication skills with the ability and confidence to interact with individuals at all levels as well as any nationality or background
  • Ability to handle sensitive guests and matters with great discretion and courtesy
  • Knowledge of tennis and important individuals/organizations involved in tennis preferred
  • Hours are typically from 10 a.m. – 10 p.m., plus ability to work overtime as needed

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Administration/General Management: Administrative/Executive Assistant
Seasonal, US OPEN Media Operations - Billie Jean King National Tennis Center (Flushing, NY)

Assist the USTA in the Media Center at 2016 US Open.

Media Services

  • Responsible for the day-to-day operations of the Media Services Desk in the US Open Media Center under the direction of the USTA Corporate Communications staff.
  • Distribute and log parking passes to approved media
  • Assign lockers and assist with media workstations
  • Responsible for distribution of items to the media
  • Ensure that beverages are stocked.
  • Assist media with general information
  • Dates:  Monday, August 29 through Sunday, September 11
  • Hours:  8:30am to 8:30pm

?Tournament & Player Information

  • Assist at the Tournament Information Desk or Player Information Desk
  • Print, copy and distribute Information relevant to the tournament to assist credentialed media.
  • Assist credentialed media with general inquiries that relate to the tournament
  • Assist with copying and assembling daily broadcast packets
  • Assist with distribution of media match seats
  • Assist in maintaining daily records
  • Dates:  Monday, August 29 through Sunday, September 11
  • Hours:  Day Shift: 10:00am until 6:00pm; Evening Shift: 6:00pm until 1 hour after last match

?Media Seat Marshall

  • Oversee media seating in assigned stadiums/sections under the direction of USTA Corporate Communications Staff.
  • Ensure that only properly credentialed media are utilizing seats
  • Answer general inquiries from media
  • Serve as liaison between the media and USTA Corporate Communications Staff.
  • Dates:  Arthur Ashe Stadium: Monday, August 29 through Sunday, September 11;
  • Louis Armstrong Stadium: Monday, August 29 through Thursday, September 08
  • Hours:  Day Shift: 10:45am to end of day session;  Evening Shift: 6:45pm to end of evening session

?Media Credential Office Assistant

  • Assist in the Media Credential Office
  • Process Media Credential Applications
  • Print and Distribute Media Credentials
  • Assist credentialed media with general inquiries
  • Assist in maintaining credential records
  • Dates:  Monday, August 22 through Sunday, September 11
  • Hours:  9:00am to 5:00pm

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Administration/General Management: Administrative/Executive Assistant
Evaluation Assistant - Part Time - National Campus - HOAT (Lake Nona, FL)

Provide database support for research and evaluation software by performing a wide range of tasks including but not limited to: inputting, cleaning, maintaining and reporting data

  • Perform routine information gathering and analysis for tennis, education and health messaging and reports
  • Conduct literature review on a diverse range of topics to include sports, education, health and organizational capacity building
  • Provide excellent and timely customer service to internal customers who request information, data and statistics
  • Draft written correspondence, presentations and reports
  • Assist with monitoring and producing accountability reports to funders
  • Assist with monitoring accountability reports and deliverables for grantees
  • Assist with designing measurement instruments and evaluation tools (written and electronic surveys semi-structured interview questions, etc.),
  • Support preparation for in-person and Webinar-based trainings
  • Assist with coordinating site visits and telephonic-based technical assistance
  • Support grant writing by assisting with monitoring proposal deadlines and priority prioritizing proposals
  • Support the Evaluation Manager with performing key administrative functions

Perform other duties as assigned

  • Provide database support for research and evaluation software by performing a wide range of tasks including but not limited to: inputting, cleaning, maintaining and reporting data
  • Perform routine information gathering and analysis for tennis, education and health messaging and reports
  • Conduct literature review on a diverse range of topics to include sports, education, health and organizational capacity building
  • Provide excellent and timely customer service to internal customers who request information, data and statistics
  • Draft written correspondence, presentations and reports
  • Assist with monitoring and producing accountability reports to funders
  • Assist with monitoring accountability reports and deliverables for grantees
  • Assist with designing measurement instruments and evaluation tools (written and electronic surveys semi-structured interview questions, etc.),
  • Support preparation for in-person and Webinar-based trainings
  • Assist with coordinating site visits and telephonic-based technical assistance
  • Support grant writing by assisting with monitoring proposal deadlines and priority prioritizing proposals
  • Support the Evaluation Manager with performing key administrative functions

Perform other duties as assigned

  • Thorough knowledge of USTA Foundation mission
  • Basic understanding of evaluation and research language, methodology and application
  • Strong commitment to improving the quality of life for youth
  • Bachelor's degree required
  • Excellent organization, presentation and communication skills (both oral and written)

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Administration/General Management: Administrative/Executive Assistant
Administrative Assistant Pro Circuit - National Campus - HOAT (Lake Nona, FL)

Perform administrative tasks for department

  • Assist Pro Circuit Director with various administrative duties.
  • Telephone interaction with USTA Supervisors & players. Communicate frequently with players regarding rules, regulations, procedures & general circuit inquiries.
  • Maintain various databases & filing systems.
    • Catalog and maintain prospective sites
    • Organizing and documenting online Tournament Director Evaluations
  • Maintenance, inventory and delivery of all tournament supply boxes.
  • Responsible for organizing department storage areas
  • Review all Pro Circuit road staff expense reports; will require thorough knowledge of “Concur” expense reporting system.
  • Various check requesting.
  • Assist with travel arrangements of Director. 
  • Assist with preparation for various workshops & conferences.
  •  Assist with US Open preparations.
  • Assist USTA Chief Medical Officer with clerical tasks, including expense reporting and calendar. 
  • Assist Medical Coordinator with trainer contracts and expense reporting.
  • Assist Pro Circuit Committee with Annual and Semi-annual Meeting preparations.
  • Administer visa letter requests
  •  
  • Qualifications/Other:
  •  
  • Knowledge of Word, Excel & Outlook required.
  • Also requires some familiarity of Microsoft Access.
  • Some tennis knowledge helpful but not mandatory

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Administration/General Management: Administrative/Executive Assistant
Seasonal, Business Operations (Corporate Partnership) - USTA National Headquarters (White Plains, NY)

This position will assist the USTA's Business Operations/Corporate Partnerships team leading up to and during the 2016 US OPEN.  

Duties include (but not limited to) assisting with sponsor day and in-stadium promotions, special sponsor activities (i.e. autograph sessions), sponsor clinics and a variety of administrative tasks.  

The ideal candidate for this position will have interest/experience in sponsorship and/or event marketing, strong work ethic, good phone skills and desire to excel.  Additionally, the candidate must have a professional demeanor as he/she will be exposed to important US OPEN business partners.  

The job will include long hours during the 2016 US OPEN.  Meals and uniforms will be provided.

Start Date: on or about July 11, 2016 [second week in July] in our White Plains Office; the team will be moving on or about August 8, 2016  [2nd week in August] to the Billie Jean King Tennis Center in Flushing, NY through approximately September 12, 2016

Qualifications:

  • Ability to interact with a diverse group of guests with the highest level of customer service
  • Ability to maintain a positive and professional demeanor at all times
  • Availability to work for the entire duration of the US Open tournament (August 29th– September 11th)
  • Availability to work days, nights & weekends as needed
  • Thorough knowledge of written and spoken English
  • Able to remain calm in a focused and fast paced and sometimes stressful environment

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