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Current available jobs in Administration/General Management:


» Admin Assistant, Broadcasting & Digital Strategies - USTA National Headquarter (White Plains, NY)
» Coordinator, Broadcasting - USTA National Headquarter (White Plains, NY)
» Seasonal, Tournament Operations - USTA National Headquarters (White Plains, NY)
» 2016 Team & Travel Assistant - Washington Kastles (Washington, DC)



Administration/General Management: Administrative/Executive Assistant
Admin Assistant, Broadcasting & Digital Strategies - USTA National Headquarter (White Plains, NY)

Provide administrative and project support to both the Managing Director, Digital Strategies & Ticketing and Director, Broadcasting. Duties include:

  • General administrative duties and project work
  • Answer/screen phone calls and maintain call lists
  • Coordinate and schedule meetings, appointments, calls, etc.
  • Organize staff travel arrangements (corporate travel agents, car service, etc.)
  • Organize expense report processing
  • Develop relationships with colleagues, consultants and clients
  • Assist with preparation of memorandums, letters, various reports and presentations
  • Handle all shipping and receiving -- maintain detailed logs of both activities
  • Maintain and replenish departmental office supplies
  • Maintain departmental attendance records
  • Other duties as assigned

Digital Strategies, Ticketing & Broadcasting

  • Coordinate monthly financial and budget reconciliation, invoice payment (AP) and invoice request (AR) processing with USTA Accounting, Finance and Purchasing departments
  • Handle all US Open ticket request processing and distribution from business partners
  • Support US Open credential request processing from domestic and international business partners and vendors, including on-site credential administration
  • Assist with on-site support for international broadcast partners and other business partners during each US Open
  • Assist digital strategies and ticketing group with project-related work
  • Provide general support and assistance with broadcast business-related aspects of all USTA properties and projects, including US Open and Emirates Airline US Open Series
  • Maintain USTA Broadcast agreement database and assist with all contract administration activities related to broadcast partners, vendors and independent contractors
  • Other duties as assigned

Qualifications/Other:

  • This position requires a highly motivated, detail and results oriented individual
  • 2 or 3 years of administrative experience
  • Strong organizational and time management skills are essential
  • Ability to multi-task and anticipate a variety of scenarios in a fast-paced work environment
  • Must have extensive knowledge of Microsoft Word,  Excel, PowerPoint and Outlook -- knowledge of PhotoShop a plus
  • Position is non-exempt

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Administration/General Management: Administrative/Executive Assistant
Coordinator, Broadcasting - USTA National Headquarter (White Plains, NY)

Serve as a member of the US Open and Emirates Airline US Open Series broadcast staff and fulfill duties as assigned; To provide support manage US Open and Emirates Airline US Open Series broadcast projects and assist in delivering the highest quality product to all constituents -- including domestic and international broadcast partners, sponsors, and tournament partners. Duties include but not limited to:

General

  • Thorough understanding of the interaction between the Broadcast department and all USTA units
  • Basic knowledge of all contracts executed within framework of broadcast business model
  • Assist with broadcast aspects of all USTA properties and projects, including US Open and Emirates Airline US Open Series
  • Coordinate with Legal on the creation of all non-third party representative footage license agreements
  • Coordinate financial reconciliation with Accounting and Finance departments

US Open

  • Provide project support to the Broadcasting, Broadcast Operations and Media Operations teams in the lead up to each US Open
  • Serve as the main point of contact for all credential requests submitted by US Open Broadcast partners
  • Collect Broadcast Operations and US Open World Feed contractual information and work with legal to draft vendor contracts
  • Provide on-site support of daily player interview requests for domestic and international broadcast needs
  • Coordinate all facets of commercial inventory trafficking with each respective broadcaster partner and USTA business units

Emirates Airline US Open Series

  • Assist in the creation and distribution of broadcast and production memos/summaries to broadcast partner(s) and tournament partners
  • Coordinate all facets of commercial inventory trafficking with each respective broadcaster partner, tournament partner and USTA business units
  • Organize and obtain Series branding and marketing collateral from tournament partners, sponsors and USTA marketing

Qualifications/Other:

  • Must have 2-3 years of related work experience in the TV or Digital Media broadcast field
  • This position requires a highly motivated, detail and results oriented individual
  • Ability to think quickly, multi-task and anticipate a variety of scenarios in a fast-paced environment 
  • Must have extensive knowledge of Microsoft Word,  Excel, PowerPoint, Photoshop and Outlook

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Administration/General Management: Administrative/Executive Assistant
Seasonal, Tournament Operations - USTA National Headquarters (White Plains, NY)

To assist with the Tournament Operations-related functions of the US Open and Emirates Airline US Open Series. Duties include but not limited to:

  • Assist with development and compilation of the annual US Open Tournament Operations Manual.
  • Assist with day-to-day information management and distribution.
  • Execute daily assignments pertaining to pro tournament responsibilities at the US Open.
  • Oversee, track and support the personal communication devices utilized by members of Pro Tennis Operations and related departments during the US Open.
  • Manage the inventory, shipping and tracking of materials to all the Emirates Airline US Open Series Tournaments.
  • Distribute the daily Emirates Airline US Open Series match schedule(s).
  • Assist  with planning and operational components for upcoming Davis Cup tie as requested

 Position to commence May 16th and terminate September 30th.

Position based in the USTA office in White Plains, NY and on-site at the US Open (Flushing Meadows, NY) beginning in mid-August through September 15th.

Possible travel to Emirates Airline US Open Series Tournament(s).

Qualifications/Other:

  • Matriculated or recently graduated student from an accredited university.
  • Strong working knowledge of Microsoft Office Word and Excel.
  • Past experience or strong interest in Event Operations referred.
  • Tennis interest or knowledge a plus

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Administration/General Management: Travel Management
2016 Team & Travel Assistant - Washington Kastles (Washington, DC)

Job Description
This position is responsible for assisting with the execution of the travel, accommodations and everything related to the Washington Kastles players throughout the season. The successful candidate will be required to work extensive hours and be on-call at all times during the Kastles season. This position reports to the Team and Travel Coordinator.

Desired Experience
Several years of experience in logistics and travel coordination, preferably in sports. Candidate must work well independently, and be highly detail oriented. Candidate should be over 21 years of age with a valid drivers license and a clean driving record.

Responsibilities
•    Be on call throughout the entire Kastles season to assist in ensuring travel is as seamless and efficient as possible for the Kastles players.
•    Ensure all player needs are met throughout the season, including working with Kastles catering and restaurant partners to provide player meals.
•    Assist with preparation of travel packets for team when travelling, including flight times, car transportation, hotel information, etc.
•    Transport or assist with transporting the Washington Kastles to and from local airports, based on match and travel schedule.
•    Transport or assist with transporting all visiting teams while they are in the Washington DC area.
•    Assist in acquiring team uniforms.
•    Assist in other areas as dictated by the the Executive Management of the Washington Kastles.

Seasonal position will begin on July 25 and end on August 19. All seasonal positions require a full-time commitment during business hours. Significant weekend and evening hours will also be required, including attendance at all Kastles home matches. Compensation ranges from $450-500 per week on a contract basis, is dependent on experience, and will be negotiated on a case-by-case basis.

All interns must provide their own computers for use when working with the Washington Kastles. 

The Kastles are accepting and reviewing applications on a rolling basis. Applications will be reviewed and decided upon as they are received. No phone calls please. EOE


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